Find a caterer in New York, NY
A caterer plans, cooks and serves food for events, from office lunches to weddings. People hire one when they need food for more guests than a home kitchen can handle, or when they want staff to serve and clean up. A good caterer holds the right food permits, handles allergies with care, and puts every detail in a written contract.
How many caterers are in New York?
The Census Bureau counted 534 caterers with employees in New York, NY in 2023.
Countywide, the five boroughs has 534, or 6.3 per 100,000 residents: more than the US rate of 3.7, and 23rd of 162 large US cities per resident.
Another 12,660 self-employed businesses in caterers and other special food services are based in the five boroughs, the kind of one-person operation the employer count leaves out.
| Businesses with employees (five boroughs) | 534 Census CBP 2023 |
|---|---|
| Per 100,000 residents, NYC | 6.3 US: 3.7 |
| Rank among large US cities | 23 of 162 county count per resident |
| Self-employed, NYC | 12,660 Census NES 2023: caterers and other special food services |
| Population | 8,516,202 ACS 2023 |
What do caterers in New York help with?
- Wedding catering
- Corporate lunches and meetings
- Private parties and birthdays
- Buffet and family-style service
- Plated dinners
- Drop-off catering
- Food stations and grazing tables
- Bar service and bartenders
- Dietary and allergy-friendly menus
- Rentals, setup and cleanup
How do you choose a good caterer in New York?
- Ask for a tasting before you book a large event.
- Check that the caterer has a health permit and works from a licensed commercial kitchen.
- Ask for proof of liability insurance. Many venues require it.
- Get a written contract with the menu, guest count, staff, timing and what is included.
- Ask how they handle food allergies and keep allergens separate.
- Ask whether service staff, rentals, cake cutting and cleanup are included or extra.
- Ask the venue if it has a list of approved caterers.
Caterers generally need a local health department permit and must prepare food in an approved kitchen; bar service may need a separate alcohol license.
Questions to ask before you hire
- Do you have a health permit and liability insurance?
- Can we do a tasting?
- What is included: staff, rentals, setup, cleanup?
- When do you need a final guest count?
- How do you handle allergies and special diets?
- What is your deposit and cancellation policy?
- Have you worked at our venue before?
Red flags to watch for
- No health permit or cooking in a home kitchen.
- No written contract.
- Vague answers about allergens.
- Big extra charges that appear only on the final bill.
- Not returning calls during planning.
What changes the price?
- Number of guests
- Menu and ingredients
- Service style: drop-off, buffet or plated
- Number of servers and bartenders
- Rentals like tables, linens and dishes
- Date, travel and venue rules
Get two or three written quotes for the same scope of work; prices vary a lot between businesses.
Questions people ask
How many caterers are there in New York?
The Census counted 534 caterers with employees in New York, NY in 2023, plus 12,660 self-employed businesses in NYC.
How far ahead should I book a caterer?
For weddings and large events, many people book several months ahead. Office lunches and drop-off orders often need only a few days.
What is the difference between buffet and plated service?
At a buffet, guests serve themselves from a line. Plated service brings each guest a meal at the table and needs more staff.
Do I need to give a final guest count?
Yes. Most caterers ask for a final count a set time before the event and charge for that number even if fewer guests come.
Caterers in nearby cities
Caterers in other cities
Sources: US Census Bureau ZIP and County Business Patterns 2023, Nonemployer Statistics 2023 and ACS 2023 5-year estimates. Census industry groups can include closely related businesses. Expert Helper is a free matching service, not a caterer.